Commercial Cleaning Services Checklist for Offices

Blue Bear Cleaning

Have you recently scheduled our commercial cleaning services? Maybe you are in search of a professional cleaning company for your office. Or, do you have an in-house team responsible for keeping your spaces tidy?

If any of these scenarios resonate with you, this comprehensive checklist will streamline your cleaning routines.  You can use it as is or modify it to suit your specific cleaning needs.  

Daily Cleaning Tasks

Daily routine maintenance is necessary to keep your spaces clean and conducive to a productive work environment. It will not only enhance the visual appeal of your workspace but also contribute to a healthy and welcoming atmosphere.

Entrance and Reception Area

Your entrance and reception areas serve as the first impression of your office for visitors and clients. Daily cleaning ensures these spaces are presentable for business.

  • Sweep and mop floors.
  • Dust, wipe down and disinfect the reception desk.
  • Clean glass doors and windows.
  • Spot clean dust, smudges and fingermarks on walls. 
  • Empty and clean entrance rubbish bins.


Common Areas

Common areas are high-traffic spaces where employees often gather. Regularly cleaning these areas maintains a pleasant environment for everyone.

  • Vacuum carpets and rugs.
  • Dust and wipe down common area furniture.
  • Sanitise high-touch surfaces  
  • Empty rubbish bins in common areas.



Hygienic restrooms are essential for employees’ comfort and well-being. Daily cleaning ensures that these areas are consistently sanitary.

  • Clean and disinfect toilet bowls, sinks, and countertops.
  • Refill soap dispensers and paper towel holders.
  • Empty and replace bin bags.
  • Restock toilet paper and hand sanitiser (if applicable).
  • Clean mirrors.
  • Clean the drains.
  • Replace bathroom mats.

Weekly Regular Cleaning

For workspaces such as workstations and conference rooms, a weekly schedule is ideal. A well-organised and clean workspace can boost employees’ morale, improve efficiency and promote better workflow. 


Office Cubicles/Workstations

Employees spend a lot of their time on their desk. Weekly cleaning keeps workstations tidy and conducive to productivity.

  • Dust desks, chairs, cabinets, and computer equipment.
  • Vacuum and mop floors.
  • Empty rubbish bins and replace liners.
  • Disinfect high-contact areas.
  • Recycle papers and clean under tables.

Conference Rooms

Conference rooms are used for meetings and presentations. Whether it is regularly or occasionally used, weekly cleaning ensures they are always ready for professional use.

  • Wipe down tables and chairs.
  • Vacuum or clean carpets.
  • Clean whiteboards or chalkboards.
  • Empty and line waste bins.
  • Dust light fixtures and vents.


Kitchen/Break Room

The kitchen or break room is a place for employees to relax and eat. While daily basic cleaning is essential for these spaces, a once-a-week deep clean ensures they remain sanitary. 

  • Clean and disinfect countertops and sinks.
  • Wipe down appliances.
  • Sweep and mop floors.
  • Vacuum floor rugs.
  • Do an inventory of items in the refrigerator.
  • Launder dish towels. 
  • Take out recycling.
  • Deep clean tile grout.

Monthly Regular Cleaning

Maintain the pristine cleanliness of your office by scheduling a thorough cleaning for your windows and upholstery on a monthly basis. Don’t hesitate to reach out to BlueBear Cleaning to set up your regular monthly deep cleaning appointment. Your office deserves the best care!



Clean windows improve natural light and the overall appearance of your office. Monthly cleaning helps maintain a bright and inviting atmosphere. As cleaning these areas comes with a risk, hire a professional cleaning company to take care of your window cleaning. 

  • Clean interior windows and window sills.
  • Remove cobwebs and dust from window frames.
  • For streaks, spot clean using a cleaning solution.


Monthly Deep Clean 

Periodic deep cleaning is crucial for maintaining a high standard of cleanliness. This includes tasks that go beyond daily or weekly cleaning.

  • Vacuum and steam-clean carpets.
  • Polish and wax hard floors.
  • Dust vents and light fixtures.
  • Clean and sanitise baseboards.


Furniture and Upholstery

Well maintained furniture enhances the aesthetics of your office. Monthly cleaning also helps extend the life of your furnishings.

  • Vacuum or steam-clean fabric chairs and couches.
  • Check for wear and tear.
  • Polish and sanitise hard surfaces.

Quarterly Cleaning Tasks

The more technical cleaning needs of your office involve your Ventilation and HVAC Systems and your storage areas.  These spaces should be cleaned at least every quarter.


Ventilation and HVAC Systems:

HVAC systems are responsible for the air quality in your office. Quarterly professional cleaning ensures they function efficiently. Arrange for professional cleaning and maintenance of HVAC systems.


Storage Areas

Quarterly cleaning ensures these areas remain accessible and tidy.

  • Organise and clean storage areas, including supply closets.
  • Dust and wipe the racks and bins. 
  • Throw away expired items.
  • Clean any spills and crumbs. 
  • Check the expiry dates of First Aid Kits and restock if necessary.

Seasonal Cleaning Routines

Beyond regular maintenance, office equipment including copiers, fax machines and printers, should be cleaned thoroughly at least once a year. This prevents dust buildup and ensures optimal functionality. The exterior facade of your office building also needs some attention. Schedule a seasonal cleaning and maintenance for this area. 


Remember to adapt this checklist to your specific office layout and cleaning needs. Some offices may require more frequent cleaning, especially in high-traffic areas or during flu season. Regularly inspect your spaces to ensure it is well-maintained for the comfort and well-being of your employees and visitors.


Hire BlueBear Cleaning to Get Your Checklist Done and Dusted. 


No matter how big or small your office is, we are here to help you get the job done. We will adapt to your schedule and we have a cleaning checklist that you can customise according to your specifics. Questions? Give us a call at 0410 694 108 and our team would be happy to assist you.

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